About this privacy notice

This privacy notice provides information about how EDINA and the University of Edinburgh collects and uses your personal information in relation to www.edina.ac.uk.

About you

This privacy notice uses “you” to mean any individual about whom we collect and hold personal data.

What information may we collect about you?

We collect, store and use the following categories of personal data:

  • we collect your contact details such as name and personal or work e-mail address when you submit an enquiry
  • other relevant personal information. For example, if you are booking a place at a conference or event, the conference organisers may ask you to provide other relevant information e.g. details of dietary requirements

How is your personal data collected?

You give us your personal data through the information collected about you when you email an enquiry or respond to an email relating to that enquiry. We capture this information as it is in EDINA’s legitimate interest to process information about you in order to respond to your enquiry.

How will we use the information about you?

The information you provide will be used by EDINA and the University of Edinburgh for:

  • processing any enquiries or complaints you submit

We will hold the personal data you provided us for one year after your initial enquiry. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.

If you have any questions, please contact the EDINA helpdesk on edina.support@ed.ac.uk or 0131 650 3302.