PEPRS - Piloting An E-Journals Preservation Registry Service

Title

Piloting An E-Journals Preservation Registry Service. Phase 2

Acronym

PEPRS

Duration

August 2010 – July 2012 (The Keepers Registry succeeded PEPRS and is being funded from August 2012 – July 2014)

Website

PEPRS (Disclaimer: The PEPRS website is no longer updated and may contain out-of-date information.)

Summary

PEPRS 2 built upon the work of PEPRS 1 which ran from August 2008 – July 2010. The key aim of PEPRS 1 was to create a working demonstrator which would establish the form of a registry service for preservation information about e-journals and which would be based on known user requirements. To this end good working relationships were established with the five named preservation agencies CLOCKSS, LOCKSS, e-Depot at Koninklijke Bibliotheek, Portico and the British Library. In addition, from interviews with agency staff and librarians, combined with the user requirements identified in the literature, a set of user requirements was drawn up and was used for the design of the demonstrator system.

All the agencies, except the British Library, provided PEPRS with real data and this was used in the demonstrator along with the authoritative data supplied by EDINA’s partner, the ISSN International Centre. The ISSN IC supplied the ISSN Register which provides details of all journals which have been assigned an ISSN. This authoritative data was used to ensure incoming data matches correctly.

The Project was externally evaluated in February 2010 and the evaluators recommended to the Jisc that funding for a Phase 2 to take the project into service should be awarded. All the recommendations made by the evaluators were incorporated into the Phase 2 proposal which was submitted to the Jisc in May 2010. Formal approval, based on the proposal, was given for PEPRS Phase 2 in July 2010.

The main aims of PEPRS 2 were:

  • To establish a public beta service based on the functionality of the Phase 1 demonstrator and make it available early in 2011
  • To develop a full service based on the operational experience of the beta service for launch in late 2011
  • To carry out a further series of user interviews, including with users from overseas, and develop additional functionality for the service
  • To carry out testing of the beta service to ensure that the full service is based on a well tested platform
  • To identify and implement a governance structure
  • To prepare a detailed business plan for the future operation of the service

In April 2011 the PEPRS Beta registry service was launched, and in October 2011 this service was renamed the Keepers Registry. The Keepers Registry is available online at: thekeepers.org. The service Home page lists the agencies participating in the Keepers Registry.

The Keepers Registry blog is used to keep users up-to-date with the development of the service and contains news of interest and service release notes.

Project Deliverables

The key deliverables were:

  • A beta service
  • A fully operational service
  • A detailed Business Plan
  • An appropriate governance structure

EDINA Contact

Fred Guy, Project Manager

Funders

Jisc Repositories and Preservation Programme (opens new window)

Partnerships

ISSN International Centre, Paris (opens new window)

Contact us at: edina@ed.ac.uk
EDINA, Causewayside House
160 Causewayside, Edinburgh
United Kingdom EH9 1PR

EDINA is the Jisc-designated national data centre at the University of Edinburgh.

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